Central buyers · Warehouses · Store teams

Bring store demand to one purchasing decision.

Multi-location purchasing software for retailers that supply stores from a central warehouse or buying team. Give store requests a shared record, review what is already available or incoming, and follow external supplier purchases through delivery.

Book a multi-location purchasing demo Try a sample order →

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Concept illustration of a supplier delivery reaching a central warehouse that supplies two retail stores — **Buy once. Keep each destination clear.**Stores request → Buyer reviews → Warehouse receivesIllustrative workflow

01Collect requests

Collect requests with a destination and due date.

One store needs twelve bottles and another needs eight. Keep the requesting location and required date attached. Give the central buyer enough context to review the need rather than forwarding separate supplier emails.

Keep the requesting store visible.
Review the required date.
Consolidate the need for the buyer.

Twenty requested bottles, with two accountable destinations.

LineNow

Two stores, one buying review

Fictional store requests

Central buyer20 bottles requested

Store A12 bottlesRequested

Store B8 bottlesRequested

Illustrative workflow · Example quantities

02Check supply

Check warehouse stock before buying more.

The warehouse has eight usable bottles, with no incoming stock in this example. Twelve more are needed to fulfill these requests. At four bottles per supplier case, that is three cases before considering buffers, minimums, and lead time.

Review usable warehouse stock.
Check open supplier orders.
Convert the gap into supplier cases.

The buying decision accounts for stock already available.

LineNow

Buy only the uncovered requirement

20 requested − 8 available − 0 incoming = 12 bottles

3supplier cases

4bottles per case

12 bottlesNew purchase before buffers and minimums

Illustrative workflow · Example quantities

03Track each handoff

Receive the supplier order, then track store fulfillment.

Confirm the external delivery at the warehouse. Keep that supplier receipt separate from the movement to each store. Agree allocation, approval, transfer, and destination-receipt responsibilities during setup so the same stock is not counted twice.

Receive external goods at the warehouse.
Track fulfillment separately for each store.
Agree who posts destination stock.

The buyer can distinguish ordered, received, and supplied-to-store.

LineNow

Separate purchasing from internal movement

Workflow responsibilities to verify

External purchaseSupplier PO
Warehouse deliverySupplier receipt
Store fulfillmentInternal movement

Illustrative workflow · Example quantities

Inside LineNow

Start by testing the warehouse receipt.

The receiving checklist is one concrete part of a wider central-purchasing evaluation. Try the fictional delivery, then use a walkthrough to inspect store requests, approvals, and your required fulfillment handoffs.

Try the receiving checklist →

LineNow fictional receiving demo showing received, partial, not received, and problem options for a delivery item — Interactive demo screenshot. Fictional data; nothing is saved. It does not exercise supplier messaging, live inventory writes, or accounting integrations. View full size ↗

Make it work for your team

Keep your POS. Define the handoffs between locations.

Central purchasing depends on more than a location dropdown. Establish these responsibilities before moving a full catalog.

Walk through your setup →

Store requests and authority: Decide who requests goods, who reviews quantities, and who can place external supplier orders. Demonstrate those permissions with the intended users.
Item and pack mapping: Stores may request individual units while suppliers sell cases. Map those units before consolidating demand or receiving stock.
Warehouse and transfer scope: Confirm how available stock, allocation, transfers, and destination receipts are recorded. Advanced WMS routing and automatic allocation are separate requirements to verify.
Location and finance mapping: Agree the receiving location, supported POS connection, and accounting treatment. Internal markup, intercompany transactions, and consolidated financial reporting need explicit scope.

Practical questions

Before you connect the workflow.

Understand the setup, the handoffs, and what your team reviews along the way.

Is multi-location purchasing the same as an inventory transfer?

Can stores keep using their POS?

Is this only for flower shops?

What should we bring to a demo?

Evaluate the central purchasing workflow.

Purchase orders vs inventory transfers

Choose the right record when a store needs stock.

Central warehouse purchasing guide

Review the people and records behind the handoffs.

Floral warehouse example

See a specific store-and-hub purchasing scenario.

Purchase order receiving

Test the external delivery before store fulfillment.

Walk through your own workflow

Trace one store request all the way through.

Walk through available stock, a supplier purchase, the warehouse receipt, and the store handoff. Confirm the supported scope before changing your operation.

Book a multi-location purchasing demo

90-day free trial · Guided setup · View plans and pricing

Bring store demand to one purchasing decision.

90-day free trial · No credit card · See pricing

Collect requests with a destination and due date.

Keep the requesting store visible.

Review the required date.

Consolidate the need for the buyer.

Twenty requested bottles, with two accountable destinations.

Check warehouse stock before buying more.

Review usable warehouse stock.

Check open supplier orders.

Convert the gap into supplier cases.

The buying decision accounts for stock already available.

Receive the supplier order, then track store fulfillment.

Receive external goods at the warehouse.

Track fulfillment separately for each store.

Agree who posts destination stock.

The buyer can distinguish ordered, received, and supplied-to-store.